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	19 Jun, 2010, BSGI EC Meeting 19 Jun, 2010, BSGI Knowledge building /sharing discussion session on “Sedimentation in Bay of Bengal and its impact” by Dr. Maminul Haque Sarker, Deputy Executive Director, CEGIS 14 Jun, 2010, Twitt BSGI 13 May, 2010, Mapping Ancient Civilization 29 Apr, 2010, BSGI Website

Executive Committee

1. The Society shall consist of an elected Committee herein afterreferred to as the “Executive Committee”.
2. The Executive Committee shall consist of a President, Vice President, General Secretary, Joint Secretary, Treasurer and eight other members all of whom shall be fully paid up members and shall be elected at the annual general meeting to be held in every two years.
3. The Executive Committee members shall hold office for two years but are eligible for election for a further term.
4. Any Executive Committee member who ceases to be a member of the Society shall automatically cease to be an office bearer thereof. The vacancy created by such an event shall be filled by persons elected at the general meeting resolving the expulsion.
5. Meetings of the Executive Committee shall be held per quarter. The president shall determine the date and place of meeting. The agenda must be circulated three weeks prior to the meeting-taking place.
6. A majority of the members of the Executive Committee shall constitute a quorum at a meeting.
7. The Executive Committee may form sub-committees, assign to a Committee such powers as it may deem fit but shall not be divested of any power which it has so assigned to a Committee and may review, amend or withdraw any decision of such Committee.
8. The Executive Committee may make decisions or take such action as deemed necessary in accordance with the aims and objectives of the Society.

President

1. The President shall, unless prevented by illness or other sufficient cause, preside over all meetings of the committee and at general meetings.
2. he/she will also spearhead the direction of the Society.
3. The President shall guide the Society in all matters related to the Society
4. The President shall be responsible for smooth operation of the Society
5. The President shall perform any other duties as assigned by the executive committee

Vice President

1. The Vice President shall assist the President in all matters relating to the Society
2. The Vice-President shall take the charge of the President in his/her absence or inability to attend unless otherwise mentioned
3. The Vice-President will preside over all meetings in absence of the President

General Secretary

1. The General Secretary in consultation with the President of the EC shall call all Executive Committee, General and special meetings as laid down in the Constitution or as desired by the EC. The agenda for such meetings should be decided in consultation with the President
2. The General Secretary shall keep records of the minutes of the proceedings of all meetings of the Society and get confirmation in the following meetings
3. The General Secretary shall deal with all correspondence of the Society under the general supervision of the Executive Committee. In cases of urgent matters where the Executive Committee cannot be consulted, he/she shall consult the chairperson. The decision so reached shall be subject to ratification or otherwise at the next Executive Committee meeting.
4. The General Secretary shall discharge the functions assigned to him/her by the executive committee
5. The General Secretary shall submit the yearly report of the activities of the Society which needs prior approval of the Executive Committee
6.  

Joint Secretary

1. The Joint Secretary shall assist the Secretary in all matters relating to the Society
2. The joint secretary will discharge the duties of the General Secretary in his/her absence or inability as and when necessary
3. He/she will perform any other duties which may be assigned to him/her by the Executive Committee

Treasurer

1. The treasurer shall receive and also disburse, under the direction of the Executive Committee, all moneys to the Society and shall issue receipts for all moneys received by him and preserve vouchers for all moneys paid by him
2. The treasurer is responsible to the Executive Committee and to members for those proper books of accounts of all moneys received and paid by the Society are written up, preserved and available for inspection
3. He/she shall present the accounts of the Society to EC/General body from time to time when asked by them

Executive Members

The Executive members shall cooperate with other office bearers of the Society in discharging all the activities of the Society. However, each Executive member will focus on specific issues as follows:

1. Professional affairs: Member professional affairs will track the GIS/RS use in Government and Non Governmental organisation in Bangladesh. He/she will report on any professional development in this matter
2. Membership affairs: Member, Membership affair will handle all the matter related to membership of the Society including collection of member, evaluation and approval of membership applications.
3. Publication: Member publication will be responsible for all types of publication and publicities of the Society. He/she will be responsible for maintaining and updating the web site of the Society
4. Training: Member Training will be responsible for conducting training, workshops, seminars on GIS/RS on behalf of the Society
5. Liaison & Marketing: Member Liaison will be responsible to promote BSGI among the civil society and key partners. He will alos be responsible to develop and maintain the BSGI website.
6. Corporate Affairs: Member Corporate Affairs will be selected among the corporate members and will be responsible to deal with the corporate membership
7. Research & Development: Member Research & Development will prepare research proposal, curriculum development and partnership with education institutes.
8. International Relations: Member International Relations will deal with the international members and also keep relation with international agencies and geoinformatics societies and track international events on Geoinformatics.

VOTING

Members’ Voting Rights

1. Members may vote for the election of the executive committee members at the Annual General Meeting.
2. A Corporate Member shall be entitled to one vote.

Election

1. The election of the Executive committee shall be held in the month of August/September every alternate year.
2. An Election Commission comprising three members, including one Chief Election Commissioner will be formed by the EC when the decision for holding an election is taken
3. Once Election Commission is formed it will carry out all the activities for successful holding of the election and the secretariat will provide necessary help
4. The election shall be held by secret postal ballot or by secret ballot or by consensus at the election meeting.
5. The election commission will declare the result on the election day
6. Personal campaign of any sort will not be allowed and the election commission can take punitive measure if any candidate is found to violate the above rule
7. In the event of any vacancy occurring in the EC, the EC shall co-opt any general member to fill the vacancy
8. The tenure of the Executive Committee will be 2 years commencing from October 1 to September 30 of alternate years. If for any unavoidable reason, the election cannot be held in the due time. The past EC shall continue till 31st December of the same year during which time an election should be arranged.

FINANCE

1. The financial year of the Society shall be from 1st October.
2. A membership fee from members shall be collected to fund the functions of the Society.

The Executive Committee shall be responsible for the allocation of funds of the Society and shall in general use the funds for:

1. Administration allowances of the officers and cost of meetings.
2. The cost of the journal and other publications by the Society.
3. Subvention for members to attend international meetings.
4. The cost of organizing conferences, meetings and symposia.
5. The travel and accommodation costs of overseas specialists invited by the Society to conduct educational and training programmes.
6. Dues payable for membership to international societies.
7. Any other issues decided by the Executive Committee

Meetings:

There shall be two classes of general meetings of the Society: Special General Meeting and Annual General Meetings

Special General Meetings

1. A Special General Meeting can be called for the purpose of amending the Constitution, disbandment or any other issue.
2. A Special General Meeting can be called by 25% of the Society’s paid up members.

The members must hold the special general meeting within three months of written request to the executive body

Annual General Meetings

The Annual General Meeting shall be held not later than 30th September of each year. Notice in writing of such a meeting accompanied by the annual statement of account and the agenda for the meeting shall be sent to all members not less than 21 days before the date of the meeting.

The agenda for any annual general meeting shall consist of the following:

1. Confirmation of the minutes of the previous annual general meeting.
2. Consideration of the accounts.
3. Election of office bearers and the committee members
4. Appointment of auditors.
5. Such other matters as the committee may decide or as to which notice shall have been given in writing by a member or members to the secretary at least four weeks before the date of meeting.